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THE PACIFIC NORTHWEST
CHAPTER OF THE
SOCIETY FOR INFORMATION DISPLAY BYLAWS
| Article
1 - NAME, PURPOSE, AND SCOPE |
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| 1. |
The name
of this organization is, "The Pacific Northwest Chapter of the Society for
Information Display," hereinafter called the Chapter. |
| 2. |
The purposes
of this chapter shall be: |
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a. |
To support the activities and purposes of the parent organization, the Society
for Information Display, hereinafter called the SID. |
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b. |
To
encourage and contribute to the scientific and educational advancement in
the field of information display and to promote its use. |
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c. |
To
provide forums for the exchange and dissemination of ideas and knowledge
relating to the field of information display. |
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d. |
To
conduct all activities without pecuniary profit for Chapter officers or
members. Any balance of money or assets remaining after the full payment
of Chapter obligations of all and any kinds shall be devoted solely to the
above state purposes. |
| 3. |
Chapter
functions and activities shall be, in general, carried out in the states
of Washington, Oregon, Idaho, and Alaska. |
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| Article
2 - MEMBERSHIP |
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| 1. |
Grades
and Qualifications |
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a |
Any member of the SID parent body may request to be a member of the Chapter.
Normally, a member who resides in the states of Washington, Oregon, Idaho,
or Alaska shall be a member of the Chapter. A member of the Chapter shall
hold the same grade in the Chapter as is accorded by the SID. |
| 2. |
Privileges
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a. |
All
members may hold office, vote, serve on nominating committees or participate
in committee work. Sustaining Members (companies) and Student Members may
not hold office, vote, nor serve on Nominating Committees. All chapter members
shall have equal privileges including but not limited to the right to: |
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i. |
Vote for
officers, amendments, and additions to the bylaws and on such other Chapter
business as requires polling of the members. |
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ii. |
Hold offices
and membership in Committees. |
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iii. |
Receive
all notices of general Chapter functions. |
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iv. |
Attend
all meetings of the Chapter. |
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b. |
Non-members
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i. |
Non-members
are specifically excluded from holding office, voting on Chapter matters,
or membership on committees. |
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ii. |
Non-members
may participate in business meetings only by express invitation of the Board
of Officers or by a vote of the members at a business meeting, and then
only when their presence and participation is pertinent to the business
of the Chapter. |
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iii. |
Non-members
may be invited to all Chapter meetings of a technical or social nature,
as guests of a Chapter member, or by general notice of the Chapter function
except that such non-members may be required to pay registration, admission,
dining, or other fees as deemed fair by the Board of Officers to help defray
the expense of the meeting. |
| 3. |
Termination
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a. |
Membership
in the Chapter may be terminated only for one or more of the following reasons:
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i. |
Voluntary
withdrawal by the member by means of written notice to the Chapter. |
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ii. |
Non-payment of SID dues. |
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iii. |
Voluntary withdrawal due to relocation to another geographical area. |
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iv. |
For cause: Such as misuse of Chapter facilities, or name, or other such
activity which brings disrepute to the Chapter or parent body, the SID.
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b. |
Upon
approval of two-thirds of the membership who cast a ballot, the Chapter
shall recommend to the Membership Committee of the SID, that it take appropriate
action to effect termination of membership. |
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| Article
3 - DUES AND FEES |
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| 1. |
Each Chapter
member shall pay dues annually to the SID in accordance with his/her SID
grade. No chapter dues are required. |
| 2. |
Fees,
if any, for attendance at technical meetings or other Chapter activities
shall be established by the Board of Officers. Chapter members in good standing
may be granted preferential fees. |
| 3. |
The
fiscal year of the Chapter shall be from January 1 to December 31 of the
same year. |
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| Article
4 - BOARD OF OFFICERS AND EXECUTIVE COMMITTEE |
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| 1. |
The elected
Board of Officers of the Chapter shall be Chair, Co-Chair, Secretary, and
Treasurer. These officers together with the Chapter Director shall constitute
the Executive Committee. No Officer may serve in any specific office more
than three (3) consecutive one-year terms. |
| 2. |
As
required by the SID Bylaws, the Chapter shall elect a Director who shall
represent the Chapter at the SID Board of Directors meetings. The Director
elected to serve as Chapter representative shall serve for three (3) years.
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| 3. |
Any
Chapter member in good standing at the time of nomination, who also holds
the SID grade of Member, Fellow, Life Member, or Life Fellow, is eligible
for each office. |
| 4. |
The duties and authority for each office are as follows: |
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a. |
Chair:
The Chair shall be the principal executive officer of the Chapter and shall
supervise and control the business and affairs of the Chapter. The Chair
shall, when present, preside at all general business meetings of the Chapter.
The Chair may sign in the place of the Secretary or Treasurer any bank checks,
contracts, or other instruments which the Board of Officers has authorized
to be executed, and in general shall perform all duties incidental to the
office of Chair. The Chair shall be responsive to the wishes of the Board
of Officers in the performance of such additional duties as may be requested
by the Board from time-to-time. The Chair may also appoint members of the
Program and Membership Committees. |
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b. |
Co-Chair:
In the absence of the Chair or such person's inability or refusal to act,
the Co-Chair shall perform the duties of the Chair and when so acting, shall
have all the powers of and be subject to all the restrictions on the Chair.
The Co-Chair shall perform such other duties as from time-to-time may be
assigned by the Chair or by the Board of Officers. |
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c. |
Secretary: The Secretary shall: |
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i. |
Keep a
book of minutes of all general business meetings of the Chapter, and all
meetings of the Board of Officers or Executive Committee. Minutes of Board
meetings shall include the time and place of holding, whether regular or
special, and if special, how authorized, the notice thereof given, the names
of those present or represented at members' meetings, and the proceedings
thereof. |
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ii. |
See that all notices are given in accordance with the provisions of these
bylaws. |
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iii. |
Be custodian of the Chapter's records. . |
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iv. |
Perform such other correspondence within and external to the Chapter. |
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v. |
In
general, perform all duties incidental to the office of Secretary and such
other duties as may be assigned from time-to-time by the Chair or by the
Board of Officers. |
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d. |
Treasurer:
The Treasurer shall: |
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i. |
Keep and maintain adequate and correct accounts of the Chapter's properties
and business transactions. |
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ii. |
Have charge and custody of and be responsible for all funds and securities
of the Chapter, and deposit all such funds in the name of the Chapter in
such depositories as shall be selected in accordance with Article 7 of these
bylaws. |
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iii. |
Provide
financial information as required to SID and request a chapter rebate as
established by the SID bylaws and SID Board of Directors. |
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iv. |
In general perform all the duties incidental to the office of Treasurer,
and such other duties as from time-to-time may be assigned by the Chapter
Chair or the Board of Officers. |
| 5. |
Vacancies
on the Board of Officers and the Chapter Director, other than the Chair,
shall be filled by temporary appointment by the Executive Committee. Elections
to fill such unexpired terms may be held or not at the discretion of, and
in a manner determined by the Executive Committee. The Co-Chair shall succeed
to the office of Chair in the event of the Chair's resignation, extended
absence, or inability or refusal to act. In the case of inability or refusal
to act, as determined by vote of the Executive Committee, the Chapter membership
shall be notified in writing of the circumstances and resulting actions.
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| 6. |
Voting
on Chapter matters shall normally be accomplished during meetings attended
by a majority (3) of the Chapter officers. In the event that a meeting of
the majority of the officers cannot be held in a timely manner, voting via
mail, telephone, fax, or e-mail may be held if approved in advance by a
majority of the officers. Complete records of the vote in the form of minutes
or hard copy of letters concerning outcome of the voting must be placed
in the Chapter records by the Secretary or other board members and distributed
to all members of the Executive Committee. |
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| Article
5 - NOMINATIONS AND ELECTIONS |
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| 1. |
Candidates
for each elected office may be selected by a Nominating Committee after
due deliberation as to qualifications and willingness to serve, if elected.
An opportunity will be provided for nominations, and statements of qualification
of nominees, from the floor in addition to recommendations made by the Nominating
Committee. This shall occur at a regular chapter meeting at which time the
announcement of nominees by the Nominating Committee is made. The Secretary
will mail ballots to all qualified members in good standing. The completed
ballot must be returned to the Board within 30-days after mailing. Legible
write-in votes will be considered valid. |
| 2. |
Counting
of the votes will be made by the Executive Committee in time to permit installation
of newly elected officers. A plurality of the legal votes cast for each
office will be sufficient to elect to the office. In case of ties, the tie
will be broken by special election. |
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| Article
6 - RECOMMENDED COMMITTEES |
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| 1. |
The following
committees, as a minimum, are recommended: Nominating Committee, Membership
Committee, and Program Committee. The Chairs of these committees may be
appointed by the Chapter Chair with concurrence of the Executive Committee.
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| 2. |
Nominating
Committee |
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a. |
The Chair of the Nominating Committee and two additional committee members
shall be appointed. |
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b. |
The
Nominating Committee shall select a slate of candidates for office. These
recommendations shall be incorporated with those nominations made from the
floor at a regular monthly meeting and presented as a slate to the Chapter
body in good standing for balloting. |
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c. |
It shall be the duty of the Nominating Committee to be judicious and insightful
in the preparation of the slate which would meet the needs of the Chapter.
The nominating slate shall not include individuals who: |
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i. |
have an
existing direct manager-employee association, |
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ii. |
have a direct company-client relationship, or |
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iii. |
have a close personal relationship including, but not limited to, being
related, living together, or working closely together. Additionally, the
Nominating Committee will conduct the election balloting as described in
Article 5. |
| 3. |
Membership
Committee The Membership Committee may conduct membership drives, encourage
membership applications and maintain and recommend standards of membership
consistent with SID and Chapter Bylaws. |
| 4. |
Program
Committee The Program Committee may: |
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a. |
recommend the technical programs and activities to be conducted, |
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b. |
recommend a specific time and place of meetings, |
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c. |
establish and submit for approval by the Board of Officers a program budget,
and |
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d. |
arrange for facilities, agenda, publicity and all other necessary matters
pertinent to the business-like and professional management of meetings.
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| 5. |
Other
committee chairs not described above may from time-to-time be appointed
by the Chapter Chair. |
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| Article
7 - FINANCES |
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| 1. |
All funds
of the Chapter, other than petty cash, shall be kept in recognized banking
or savings institutions, Expenditures of funds in excess of $100 for any
single transaction shall have the approval of the Executive Committee. Below
that amount, a board member's signature shall be sufficient. All expenditures
shall fall within the general guidelines approved by the Board of Officers.
Expenditures incurred by the Board members or committee members can be re-imbursed
by the Chapter upon a written expense report submitted to the Chapter Treasurer
and approved by the Treasurer. |
| 2. |
The books
of account shall be open to inspection by the Executive Committee and the
SID Treasurer. The books of account shall be audited annually and upon change
of the Treasurer or at the end of his term. The types and methods of recording
in these books shall be in accordance with the instructions of the Board
of Officers. |
| 3. |
Funds
and real property of the Chapter shall revert to the SID upon the dissolution
of the Chapter. |
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| Article
8 - MEETINGS |
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| 1. |
There
shall be at least one general business meeting conducted each fiscal year.
This meeting shall be held at a time and place recommended by the Executive
Committee. |
| 2. |
A majority
of the Executive Committee shall constitute a quorum for the conduct of
business. A majority of the quorum shall be sufficient to approve any motion.
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| 3. |
Meetings
of a technical or informative nature shall be held in keeping with the objectives
of the SID and as arranged by the Program Committee. |
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| Article
9 - AMENDMENTS |
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| 1. |
Amendments
to these bylaws may be proposed by petition from a majority of the Executive
Committee, or ten percent of the chapter membership in good standing. The
Chapter Secretary shall mail the proposed Amendments, within 60 days of
receipt, to the general chapter membership with a ballot for ratification.
An approval of a simple majority of the ballots cast by the membership shall
be necessary for ratification. |
| 2. |
Ballots
are to be returned to the Executive Committee within 30-days of the ballot
mailing. The Executive Committee will count the ballots and certify the
approval or disapproval of the proposed Amendments. A record of the vote
shall be made in the Secretary's Chapter records. When an amendment is ratified,
all members shall be notified within 30-days. |
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